Hiring the right people for a job can be a big challenge for companies and more so for recruiters. An Applicant Tracking System helps companies hire people faster and easier. It keeps track of all the job applications and helps pick the best ones. As per Capterra, 75% of recruiters globally use an application tracking system for better hires.

This guide will show you how an ATS can help any company, big or small, by making hiring simpler. It helps keep everything organized, sends out job ads automatically, and finds the best people for the job. Let’s explore how this tool helps everyone involved in hiring work better together and make smarter choices.

What is an ATS?

An Applicant Tracking System (ATS)  is a tool that helps companies manage the hiring process. It lets businesses of any size and from any industry gather and organize information about job candidates. With an ATS, companies can sort candidates by their skills and experience and filter through applicants to find the best matches for their job openings. This makes the whole process of finding and hiring the right people more efficient and organized.

Choose Your ATS Based on Your Business Needs

Small Businesses:

1. Cost-Effectiveness: A good ATS that meets all your essential needs doesn't have to be expensive. Pick an ATS that has the important tools you need and is in your budget as well.

2. User-friendly: Choose an ATS with an easy-to-use interface that doesn't need much training, so you can start using it quickly.

3. Integration Ease: Look for systems that easily integrate with the tools you already use, like email and calendars, to make communication smoother.

4. Customer Support: Ensure the ATS provider offers great customer service to assist with any issues that come up.

Medium-Sized Businesses:

1. Customization: Opt for an ATS that allows customization of recruitment workflows to align with specific business processes.

2. Advanced Search and Filtering: A more advanced search function to handle a larger candidate pool effectively.

3. Reporting and Analytics: Use smart analytics to track hiring effectiveness and make informed decisions.

4. Remote Hiring Features: Tools that assist in remote interviewing and welcoming new employees from worldwide while adapting to diverse work environments.

Large Enterprises:

1. Advanced Integration: Pick a system that integrates seamlessly with a wide range of HR software, including advanced HRIS systems and global payroll.

2. Automation of Tasks: An ATS with strong automation features to handle lots of applications easily and reduce the need for manual tasks.

3. Data Security and Compliance: Strong security protocols to protect sensitive data and comply with international laws.

4. Scalability: An ATS that can efficiently handle high-volume hiring and grow with the organization.

5. Global Functionality: Should support for multiple languages and localized hiring practices to operate across different regions.

Top 15+ features in an ATS that are Simply Irresistible

1. Best Candidate Sourcing

An ATS should be a powerhouse in identifying the ideal candidate quickly and efficiently. It collects information from different websites and puts it all in one place so you can see everything about each job seeker. This tool lets you talk to candidates and understand them with just one click.

Also, the ATS automates job ads posting on many job sites at once, so you don't have to do it one by one, saving you a lot of time. Plus, if someone applies for one job but might be good for another, the ATS can spot that, too, making sure you don't miss out on great people.

2. Custom Career Portal

Career pages are the first place where your company meets potential new team members. They need to look nice, be easy to use, and show what your company is like. 

It's important that job seekers can easily understand what your company does and apply for jobs without any trouble. Also, making these pages should be simple and they should work well with your ATS, which helps you manage job applications.

Choose software like Redrob that lets you do this and personalize your pages. It also helps you quickly find the right people for your jobs. Learn how to make your own career page with Redrob.

3. Insights and Analytics 

A good ATS helps you not just hire people but also check the way you’re hiring. It's like having a report card showing how well your hiring process works. You want to know where your new team members come from and how long it takes to hire them. 

This helps you get better at finding the right people next time. Therefore, you should look for an ATS that allows you to thoroughly review every part of your hiring process, including accessing detailed candidate and job reports and tracking key metrics.

Additionally, it’s beneficial to choose software that helps you measure team productivity and motivates recruiters with incentives tied to their performance and key performance indicators (KPIs).

4. Integration with Social Media 

Social networking is an important part of today's recruitment process. At times, potential applicants find job opportunities while scrolling through their social media feeds.

Looking for tools that can connect directly to social media platforms is a smart choice. Many ATS systems allow businesses to collect public information from profiles of candidates.

This tool allows you to understand your applicants better and improves the hiring procedure. A robust ATS also includes features such as resume parsing and CV management.

This simplifies everything, allowing you to quickly find the best candidates and broaden your talent pool. Make sure the software has effective search features so you can easily find what you're looking for.

5. Customer Engagement System (CRM)

For recruitment agencies, it's really important to have an ATS with a CRM for managing clients. Most systems are good with candidate details, but if you also need to keep track of your clients, you should pick an ATS that helps you talk and keep up with your clients easily.

Without this tool, it would be hard to remember what your clients want and to stay in touch with them. A CRM lets you work closely with your clients right from the start and keeps them involved. This is important for keeping your business running smoothly and making sure everyone understands what is needed.

6. Scalability

Whether your company is in the starting phase or has already grown well enough, the ATS can handle any amount of work as your company needs to hire more people. It's great because as your company gets bigger and busier, you don't need to find a new system; the ATS adjusts and keeps helping you hire the right people smoothly. This way, it stays useful no matter how big your company gets.

7. Time Management 

Hiring people takes a lot of planning and organizing. That's why it's good to have an ATS that helps make this easier by letting you add tasks, events, and jobs to do. As per GetApp, over 86% of recruiters report that utilizing an ATS has drastically reduced their time-to-hire.

This way, you can make a schedule and make sure you're always on top of your deadlines. Plus, you won't feel confused or forget what you need to do each day because you'll get reminders about your activities and can check your daily tasks on a To-Do List.

8. Customer Support

It's important that your ATS comes with customer support, even if you think you might not use it. Make sure the service is there to assist you should any problems arise.

Look into how available the support team is and what kind of help they offer if something goes wrong or if you can't get to your data. Also, see if the provider has a FAQ section on their website for quick help with any uncertainties or questions.

This ensures that you can trust your ATS to be reliable and supportive whenever you might need help.

9. AI Recommendations

An ATS with an AI-powered recommendation engine makes your hiring decisions better and fairer. This tool makes choosing the right people easier because it uses data and smart calculations to suggest the best candidates for the job. It helps you see which applicants match what you're looking for and who might do well in the job.

Also, this feature sorts candidates based on your set rules, like if they're ready to start work and if they live close enough to the job.

10.  Advanced Search & Match

Businesses use ATS systems because they can handle lots of information easily. These systems are really good at searching and finding things quickly. Instead of looking through lots of resumes by hand, an ATS can do it faster and better.

Also, an ATS doesn't just search; it helps match the right people to the right jobs. It looks at what the job needs and what each person is good at to make sure they fit well together. This makes hiring people simpler and helps companies find the best person for each job quicker.

11.  Automation

An ATS makes hiring people easier by automating a lot of work. For example, it automatically sends out emails to many job applicants, telling them about their application or when their interview is. This saves recruiters a lot of time because they don't have to send each email themselves.

Also, an ATS can put job ads on many different job websites all at once. This means more people can see the job and maybe apply for it. This helps the hiring team do their job better and faster, letting them focus on other important things.

12. Security & Stability

When picking an ATS, don't just look for what it can do; ensure it's also safe and dependability. Choose a system that keeps your data well-protected and has strong security. Check that it can quickly recover from problems, works all the time without crashing, and follows the rules to keep everything in order. These steps are important to make sure your hiring process is secure and runs smoothly.

13.  Onboarding

Onboarding should be easy. At Redrob, we know that dealing with lots of paperwork when starting a new job can be annoying. That's why our Applicant Tracking System (ATS) is made to make welcoming new employees smoother. We help businesses from the start of finding people to hire them. Our system helps new workers feel at home quickly and cuts down on the boring paperwork, making things easier for everyone.

14. Resume Parsing

After you receive job applications, you need to pick out the best ones. This is where a special tool in ATS software, called resume parsing, helps a lot. As per a recent survey, 70% of resumes get rejected if they do not match the criteria. It quickly reads through many resumes, pulls out important information, and organizes it in a way that makes it easy to compare candidates. 

This tool is great because it sorts through lots of applications quickly, finding the most qualified people without you having to look at each resume one by one. Resume parsing automates the sorting process, saving you time and making it easier to decide who might be the right person for the job.

15.  Talent Pooling

An ATS helps keep track of every job applicant's resume and information, even after someone is hired for a position. This is really useful because sometimes a company might need to hire more people later on, or they might find a job that fits a previous applicant perfectly. 

The ATS stores all this information so the company doesn't forget about any potential candidates. This way, if a new job opens up, they can easily find and consider these people again. It helps the company remember and manage all the people who might be right for different jobs in the future.

16.  Overall Experience

Candidates get their first impressions of a company during the hiring process through things like job descriptions, application forms, and how the company talks to them. A good ATS helps companies make these parts better and consistent, so everything feels professional and clear. 

If a company does this well, it can attract the right people for the job. It's important for companies to make sure they give a good impression right from the start so candidates feel positive about possibly working there.

What are the benefits of using an ATS?

While recruiters already have a lot on their plates, using an ATS can make their job much easier and faster. It helps organise everything so companies can find the right people for jobs quickly. Everyone involved in hiring can work together easily, and it helps find good candidates faster. This means companies can hire quickly, and applicants don't have to wait too long for updates. Plus, it makes the experience better for those applying because they know what's happening. Overall, an ATS saves a lot of time and effort, making the task of hiring simpler.

FAQs

1. What's special about Redrob ATS? 

Redrob ATS is easy to use and works well with other tools like emails and calendars. This makes it great for businesses that want to hire people without making things too complicated.

2. How does Redrob ATS help small businesses hire people? 

Redrob ATS is affordable and has tools that help small businesses post jobs and talk to job applicants easily. This helps small companies manage hiring even if they don't have many HR people.

3. Can Redrob ATS be used by big companies too? 

Yes, Redrob ATS can grow with a company and has special features for big businesses, like handling lots of job applications and keeping data safe.

4. What kind of help does Redrob give to users of its ATS? 

Redrob offers great help and support. If users have any problems or questions, Redrob's team is there to help them out quickly.

5. Can Redrob ATS help companies hire people who work from home? 

Yes, Redrob ATS has tools that make it easy to interview people online and get them started with their new jobs from home, which is perfect for companies that have employees working from different places.